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Women for Tri IRONMAN World Championship Slot 2017

WOMEN FOR TRI LOGO

Women for Tri IRONMAN World Championship Slot 2017

W4T Kona

Purpose: The purpose of the Women for Tri IRONMAN® World Championship Slot 2017 is two-fold: (1) to support a female IRONMAN triathlete who embodies the spirit of Women for Tri at the 2017 IRONMAN® World Championship, and (2) to raise at least $25,000 in support of Women for Tri charitable programs.

Deadline: Applications must be submitted on or prior to April 15, 2017.  If you have questions regarding the application, please contact womenfortri@ironman.com. Incomplete applications will not be considered.

Description

One (1) Applicant (“Selected Entrant”) will be chosen to represent Women for Tri as a competitor in the 2017 IRONMAN® World Championship Triathlon in Kailua-Kona, Hawai’i on October 14, 2017 (“Event”) and will receive one (1) entry to participate as an age group athlete at the Event (the “women for tri Kona Entry”).

Evaluation Consideration

Primary consideration will be given to the Applicant’s demonstration of commitment to triathlon and her compelling story of personal and life experiences that have impacted her participation in triathlon. The candidate must also commit to raising or donating at least $25,000 to Women for Tri, a non-profit charitable endeavor.  The selected entrant will embody the spirit of Women for Tri through her life experiences and current participation in the sport of triathlon.

Athlete Requirements

By submitting an application, if chosen as the Selected Entrant, Applicant agrees to (1) commit to the personal athletic preparation in order to safely compete in the Event and to complete the Validation Requirements (defined below), (2) raise or donate at least $25,000 for Women for Tri charitable programming prior to the Event, and (3) do each of the following:

  • Share a compelling life story that motivates and inspires other women to Tri.
  • Post a minimum of four (4) photos or videos of athlete training during the four months prior to Event on Facebook, Twitter, Instagram and other forms of social media utilizing the #whywetri hashtag and tagging Women for Tri on facebook and @whywetri on instagram and twitter.
  • Provide at least four (4) social media posts prior to the Event and at least two (2) after the race, UTILIZING THE #WHYWETRI HASHTAG AND TAGGING WOMEN FOR TRI ON FACEBOOK AND @WHYWETRI ON INSTAGRAM AND TWITTER.
  • Join and post ongoing, regular updates to the Women for Tri Facebook group;
  • Proactively speak about her story and Women for Tri during training and throughout Event week;
  • Wear the Women for Tri race kit during the Event and in training races leading up to the Event;
  • Participate in media activities before and during race week as requested by The IRONMAN Foundation, IRONMAN, Life Time, Triathlete Magazine, and affiliated partners; and
  • Participate in media interviews as requested by The IRONMAN Foundation, IRONMAN, Life Time, and Triathlete Magazine. 

ELIGIBILITY

AN APPLICANT (“APPLICANT”) MUST BE A FEMALE AGE 18 OR OLDER WHO IS ABLE AND WILLING TO COMPLETE THE 2017 IRONMAN® WORLD CHAMPIONSHIP IN KAILUA-KONA, HAWAI’I, ON OCTOBER 14, 2017 AND WHO AGREES TO FUNDRAISE OR DONATE A MINIMUM OF $25,000 TO WOMEN FOR TRI. EMPLOYEES OF WORLD TRIATHLON CORPORATION, THE IRONMAN FOUNDATION, INC., THE WOMEN FOR TRI BOARD MEMBERS, AND EACH OF THEIR RESPECTIVE SUBSIDIARIES, DIVISIONS, AFFILIATES, DESIGNEES, ASSIGNEES, AND ADVERTISING OR PROMOTIONAL AGENCIES (COLLECTIVELY, “IRONMAN”) AND LIFE TIME FITNESS, INC. AND ITS RESPECTIVE SUBSIDIARIES, DIVISIONS, AFFILIATES, DESIGNEES, ASSIGNEES, AND ADVERTISING OR PROMOTIONAL AGENCIES (COLLECTIVELY, “LIFE TIME”) AND THE IMMEDIATE FAMILY AND HOUSEHOLD MEMBERS OF SUCH INDIVIDUALS, ARE NOT ELIGIBLE TO APPLY FOR OR RECEIVE THE WOMEN FOR TRI KONA ENTRY (DEFINED BELOW).  “IMMEDIATE FAMILY MEMBERS” SHALL MEAN PARENTS, STEP-PARENTS, CHILDREN, STEP-CHILDREN, SIBLINGS, STEP-SIBLINGS, OR SPOUSES, REGARDLESS OF WHERE THEY LIVE.  “HOUSEHOLD MEMBERS” SHALL MEAN PEOPLE WHO SHARE THE SAME RESIDENCE AT LEAST THREE MONTHS A YEAR, WHETHER RELATED OR NOT.  IN ORDER TO APPLY FOR OR RECEIVE THE W4T KONA ENTRY, APPLICANTS MUST FULLY COMPLY WITH THESE OFFICIAL RULES AND, BY SUBMITTING AN APPLICATION, APPLICANTS REPRESENT AND WARRANT THAT THEY AGREE TO BE BOUND BY THESE OFFICIAL RULES AND THE DECISIONS OF IRONMAN AND THE IRONMAN-DESIGNATED JUDGES, WHOSE DECISIONS SHALL BE BINDING AND FINAL IN ALL RESPECTS RELATING TO THE WOMEN FOR TRI KONA ENTRY.  RECEIVING THE WOMEN FOR TRI KONA ENTRY IS CONTINGENT UPON FULFILLING ALL REQUIREMENTS SET FORTH HEREIN.

Entry Validation Requirements

As the swimming, bicycling and running distances are substantial, and the IRONMAN® World Championship Triathlon is extremely physically demanding, both the Selected Entrant and IRONMAN must act reasonably to ensure the safety of all participants while providing the Selected Entrant the opportunity to participate in the Event.

As such, the Selected Entrant shall be required to demonstrate her personal completion of a triathlon (as an age-group athlete and not as a relay participant) consisting of, at a minimum, a 1.2-mile swim, a 56-mile bike ride, and a 13.1-mile run, between October 10, 2016 and August 21, 2017 (the “Validation Requirement”), so as to ensure the health and safety of the Selected Entrant and all other participants during the course of the Event.

Such triathlon is not required to be affiliated with IRONMAN. IRONMAN’s review of evidence related to this required demonstration, and IRONMAN’s approval of such evidence will not be unreasonably withheld.

Donation Requirements

By submitting an application, if chosen as the Selected Entrant, Applicant is committing to raise or donate at least $25,000 (the “Fundraising Minimum”) at least two weeks prior to the Event. If the Selected Entrant has to withdraw from the Event due to personal reasons, injury, failure to meet to the Validation Requirements, or any other reason after the Selected Entrant has already accepted the Women for Tri Kona Entry, the Selected Entrant will still be responsible for the Fundraising Minimum.  This is regardless of whether or not IRONMAN decides to give an additional entry to the Event to another individual. All donations received are 100% tax deductible.

Other Requirements.

The Event is scheduled to occur on October 14, 2017. Dates subject to change. The Women for Tri Kona Entry is an opportunity not otherwise available to the public for purchase and would otherwise require qualification into the Event. The Women for Tri Kona Entry is non-transferable and cannot be exchanged or returned. The IRONMAN Foundation and IRONMAN are not responsible if the Selected Entrant does not use the Women for Tri Kona Entry on the day of the race. Please apply only if you are prepared to pay for, travel to and enter the Event.

Travel, accommodations, equipment, and any other associated costs or expenses (including all entry fees or other costs or expenses associated with the Validation Requirement) are not included. Taxes and fees, and all additional costs that may be incurred, if any, are the sole responsibility of the Selected Entrant. If the Selected Entrant is unable to claim the Women for Tri Kona Entry for any reason, the Selected Entrant will not receive any substitution or reimbursement of the Women for Tri Kona Entry or portion thereof. Any unclaimed Women for Tri Kona Entry or unused portion of the Women for Tri Kona Entry shall be forfeited in their entirety. The Women for Tri Kona Entry is awarded “as is” and without warranty of any kind, express or implied (including, without limitation, any implied warranty of merchantability or fitness for a particular purpose). It is the Selected Entrant’s sole responsibility to stay informed about the details including Event location, time and any changes regarding the Event.

The Selected Entrant must comply with all instructions and protocols required (including, but not limited to, tickets to events or background checks) and is responsible for all documentation required. The Selected Entrant is required to provide IRONMAN and The IRONMAN Foundation with her name, residential addresses, telephone number, email address and must present valid government-issued photo ID (such as license, passport or Military ID) upon request. In the event the Selected Entrant engages in behavior at any time that IRONMAN determines, in their sole discretion, is threatening, illegal or intended to abuse, threaten or harass any other person, IRONMAN reserves the right to terminate the W4T Kona Entry, in whole or part, and there will not be any substitution.

No substitution or transfer of the Women for Tri Kona Entry is permitted by the Selected Entrant. No costs or expenses incurred by the Selected Entrant are included in the Women for Tri Kona Entry. IRONMAN and The IRONMAN Foundation are not responsible for any lost, mutilated, or stolen tickets, travel vouchers or certificates. IRONMAN and The IRONMAN Foundation are not responsible for the Women for Tri Kona Entry utility, quality or otherwise.

The Selected Entrant may be required to provide IRONMAN and The IRONMAN Foundation with a valid social security number before the W4T Kona Entry will be awarded for tax reporting purposes, if applicable. Taxes and fees, and all additional costs that may be incurred, if any, are the sole responsibility of the Selected Entrant. An IRS Form 1099 may be issued in the name of the Women for Tri Kona Entry for the actual value of the Women for Tri Kona Entry received. All Women for Tri Kona Entry details not specified in this application will be determined in The IRONMAN Foundation and IRONMAN’s sole and absolute discretion. The approximate total value of the Women for Tri Kona Entry is $1,000.00.

By accepting the Women for Tri Kona Entry, the Selected Entrant agrees to release IRONMAN,  The IRONMAN Foundation, and Life Time from any and all liability, loss or damages arising from or in connection with the awarding, receipt and/or use or misuse of the Women for Tri Kona Entry or participation in any Event-related activity.

The Selected Entrant will be notified by telephone and/or email and will receive all relevant documents and materials on or before June 15, 2017. To claim her prize, the Selected Entrant must return to The IRONMAN Foundation and IRONMAN, by June 30, 2017, any and all applicable affidavits, documents, and releases, as may be required by IRONMAN and The IRONMAN Foundation.

Such documents shall include, but are not limited to: Affidavit of Eligibility, Liability Release, Publicity Release, in addition to the Event’s Athlete Waiver and Release of Liability, which is required to be signed by all participants in the Event. Verification that the Selected Entrant has completed a triathlon consisting of, at a minimum, a 1.2-mile swim, a 56-mile bike ride, and a 13.1-mile run, between October 10, 2016 and August 21, 2017 shall be due on or before August 26, 2017. The Selected Entrant, along with all other participants in the Event, must have a valid USA Triathlon (USAT) license on the day of the race or purchase a one-day membership. If the Selected Entrant fails to respond, or fails to comply with any of these official rules, or if IRONMAN and The IRONMAN Foundation determine that the Selected Entrant is otherwise ineligible or disqualified, the Selected Entrant shall be disqualified and no additional award of entries shall occur.

Marketing Materials/Media

By submitting an application, Applicant hereby grants and assigns to and The IRONMAN Foundation, IRONMAN and Life Time (together, “LICENSEE”) the right and permission to photograph, film, record and/or otherwise capture in any media the name, image, voice, written statement, photograph and/or visual likeness of Applicant and/or any of Applicant’s family members (collectively “images”), with right to sublicense, during the activities or otherwise, without compensation, for use for any purpose in any media throughout the world in perpetuity, including but not limited to use in broadcasts, photographs, publications, podcasts, webcasts, motion pictures, brochures, CDs, DVDs, internet websites, television, and/or in any related commercial, informational, educational, advertising, or promotional materials. Applicant understands that all ownership and copyright rights in the images shall be owned by LICENSEE and Applicant waives any inspection or approval rights.

By submitting an application, Applicant hereby grants and assigns LICENSEE a nonexclusive but unlimited license to use or reproduce any information, content or materials submitted by Applicant to LICENSEE (including without limitation in the grant application or the grant report), any testimonials provided to LICENSEE, and any photos, videos, audio, digital images, testimonials or any materials related to Women For Tri, using the hashtag #whywetri, or otherwise related to LICENSEE or the women for Tri Kona Entry posted by Applicant to any form of social media now known or hereafter devised (collectively, the “Applicant Content”), including but not limited to the unlimited right and permission to use, distribute, publish, exhibit, digitize, broadcast, display, reproduce, and otherwise exploit the Applicant Content (edited or altered as LICENSEE sees fit), and any material based on or derived from the Applicant Content in any manner, in any and all media whether now or hereafter known, anywhere in the world, in perpetuity, for purposes of advertising or trade (including, without limitation, LICENSEES’ Twitter and Instagram accounts), without compensation, notification, or permission.  Applicant agrees that LICENSEE shall be under no obligation to make any use of the Applicant Content or to exercise any of the rights granted herein and that LICENSEE is not responsible for any unauthorized use of the Applicant Content by third parties.  Applicant shall have no right of approval, no claim to compensation, and no claim (including, without limitation, claims based upon invasion of privacy, defamation, or right of publicity) arising out of any use, blurring, alteration, distortion, illusionary effect, faulty reproduction, or use in any composite form of any Applicant Content.

Except where prohibited by law, by accepting the Women for tri Kona Entry, Selected Entrant agrees and acknowledges that LICENSEE may, without any limitation or further compensation, use Selected Entrant’s full names, city and states of residence, photographs or other likenesses, entries, pictures, portraits, voices, testimonials, biographical information (in whole or in part), and/or statements made by Selected Entrant regarding the Women for tri Kona Entry, the Event, Women for Tri or LICENSEE, worldwide and in perpetuity for any and all purposes, including, but not limited to, advertising, trade and/or promotion on behalf of LICENSEE, in any and all forms of media, now known or hereafter devised, including, but not limited to, print, television, radio, electronic, cable, social media, or World Wide Web, without further limitation, restriction, compensation, notice, review, or approval.

OUR Application PROCESS IS COMPLETE. THANK YOU TO ALL WHO ENTERED.